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Welcome to the Casual Exams Team Training Site!

This site is intended as a training and reference site for both new and ongoing members of the Exams & e-Assessment team. It includes training materials and references/guides for most of the programs, processes and functions that our team are responsible for.

Unit Coordinator: Sebastian Hesselmans-Dirven

Exams sandpit

Teaching Online - https://mylearn.une.edu.au/course/view.php?id=2

OLX- https://mylearn.une.edu.au/course/section.php?id=315700

Pages to check & update

https://mylearn.une.edu.au/course/section.php?id=315700 -

Need to remove 2025 dates and add 2026 student ready deadline

How-to:

Understand how Exams are managed at UNE

UPDATES

How?

The Email - An email heralding the arrival of the new trimester - and the need to start planning for exams - is sent from the Coordinator, Exams & eAssessment to all Unit Coordinators (via the allcoordinators mailing list) prior to the start of teaching. This email asks that Unit Coordinators of units that have an exam in upcoming teaching period, or have a deferred exam from a previous teaching period, complete an 'Exam Request' survey that will be sent in the following week. This email also includes all of the key dates, including the all-important 'student-ready' date that exams need to be ready for the Exams team for final configuration.

The Support Email - In the second week of teaching, an email is sent to all Unit Coordinators of units that are listed in the UNE Course Handbook as having a centrally-managed supervised exam to ask if they need assistance creating their exam (i.e. the questions you intend to ask students). If you need help with your exam, this is the time to ask!

The Student-Ready Deadline - The 'Student-Ready' Deadline falls approximately four weeks before the start of the Peak Exam Period. This is the deadline by which unit Coordinators must have their exams (including all the questions they want to ask of students) ready in the Learning Management System ready for students to attempt. After this point, the content of the exam should not be edited or adjusted by teaching staff. The Exams and eAssessment team configure this final version of the exam with our exam supervision provider, ProctorU, and conduct their final checks to ensure a smooth experience for students and staff during the Peak Exam Period

*Exams can be held at nearly any time, but should be avoided in the first few weeks of teaching. Holding exams too early in the teaching period (e.g. before Census date) gives students insufficient time to prepare (e.g. to attempt the Try-It-Out exam, and rectify any issues with their hardware and internet connection in time for the real exam) and insufficient time for the Exams and eAssessment team to arrange exam supervisors and configure all the necessary online settings.

TIMELINE - Has 2025 Dates. Update or hide? Need to talk to Steph - remove SRD.

2. Exam Information

Permitted Materials - Update to 'resources'

Something about using online resources? Still no second screen, so pushing it seems like more problems for students.

Permitted to create hand-drawn diagrams/answers - NO INFORMATION AT PRESENT>

Add something about unsupervised upload is the only way. Not recommended for academic integrity reasons.

Add calculator options

What if you want to schedule an exam before the Peak Exam Period?

If you want to schedule an exam during the teaching period (e.g. a mid-trimester exam), it is essential to contact the Exams and eAssessment team as early as possible to ensure adequate time for exam arrangements. A minimum notice period of six weeks is required for any exam. There are a number of actions the Exams and eAssessment team must complete in order to offer students a supervised online exam, along with providing students enough time to be well prepared.

If you have not responded to the Exams and eAssessment team survey or made contact with the team prior to the start of trimester, you should contact them urgently via olxforstaff@une.edu.au to notify them of your preferred:

UPDATE TO INCLUDE NO EXAMS IN FIRST 4 WEEKS OF TEACHING

UPDATE TO 'RESOURCES'