How to create, upload and submit video assessments

Global: UNE myLearn
Site: Learning Online at UNE
Book: How to create, upload and submit video assessments
Printed by: Guest user
Date: Saturday, 24 February 2024, 3:00 PM


A comprehensive guide to creating and submitting video assessments in moodle

1. Introduction

Some assessment tasks require you to submit a video for the assessment. This could be a video you create with a camera, on your phone or it could be a recording on your computer created as a screen recording. To facilitate this UNE provides all students with access to My Media. My Media includes a space where you can upload your videos and a desktop recording tool, to allow you to create screen recordings. 

This guide provides information about using these tools to complete your video assessment.

My Media

My Media is your space where you can upload and share your UNE videos. Links to videos that have been uploaded to your My Media can easily be added in places in myLearn including into your assignment submission.

Click your name in the top right on any screen in myLearn and from the drop down menu, Select My Media:

My Media location from the name down down menu

The My Media page contains a 'My Media help' video playlist block, which communicates everything here in-situ with explainer videos.

Kaltura Capture

Kaltura Capture is a free My Media app that installs on your computer and uploads directly into your My Media library within myLearn. This is a screen, powerpoint and webcam recorder. This is the preferred software solution when recording presentations from your desktop. To download and use the application simply follow the instructions in the Kaltura Capture chapter.

Further Resources

2. Video assessment

For most assignments submitting your video will be a two step process. Firstly uploading it to My Media. The final step will be to set it to display in the assignment submission page.

Your My Media area is a private space where you can upload and manage your video content. When it has uploaded and processed you can check your video is correct before you complete your submission. The editor that displays in many places in myLearn including video assignment submission pages allows you to select a video from your My Media and display it directly there. This is what you will do for your submission. The video will then display there and can be viewed in the assignment page in a similar way to a Youtube video.

Follow the instructions in the video below or in this pdf.

Submitting a video assignment is a 2 step process:

Step 1:
Upload your video assignment to My Media.
TIP: You can use My Media's Capture tool to record Powerpoint, webcam and microphone on your computer and it conveniently uploads directly into your My Media library.

Step 2:

Go to the assignment submission page and embed the uploaded video from My Media into the assignment submission online text area.

TIP: If you do have a large video size and slow connection, downsize the file.


The following chapters give a step-by-step guide of the submission process.

3. Kaltura Capture

The Kaltura Capture desktop recorder is an app that enables easy video creation anywhere by anyone. It installs on your computer and automatically uploads your recording directly into your My Media library within myLearn. Kaltura Capture has a simple user interface, requiring only one click to record, without a complex setup or a lengthy learning curve. Kaltura Capture is supported on both Windows and Mac. You can record two camera inputs at once, two screens, or a camera and a screen. Kaltura Capture is the preferred software solution when recording presentations from your desktop.

This video explains how to download/install Kaltura Capture, complete a presentation capture and upload to your My Media library.

4. File Upload

Once you have created a video file it is time to upload it to My Media. As video files can be large the time taken to upload will be greatly affected by your internet connection. Your video does not have to be high quality, so if you have a slower connection or a large file consider reducing the file size. See File too big to upload for details.

Please note embedded videos cannot be deleted by the user.

Steps for uploading:

1. To access My Media Select [your name] top right and from the drop down menu, select My Media.

image shows user action menu

2. Select Create, then select Upload from the drop down menu.

image shows media upload menu option in kaltura my media

3. Select Drag & Drop a file here (space inside dotted lines)

image shows kaltura media upload interface

alternatively, you can click on the Choose a File to Upload button, locate your file and select Open.

4. Once you see Upload Completed message in green, add the following make your video searchable:

  • Meaningful Name (keep it short though)
  • Meaningful Description, and
  • Useful, comma-separated Tags to assist searches

image kaltura upload descriptions tags and save interface

5. Embed in myLearn

When you have content in My Media, it is easy to transfer media into an assignment submissions, forums, labels or anywhere in myLearn where there is a rich text editor. Essentially anywhere you see this tool bar:

Moodle text editing toolbar image

1. Go to the text editor. Choose this icon: Expand toolbar icon to view extended toolbar options.

2. Select Embed Kaltura Media (sometimes displayed as My Media) via this icon: Embed Kaltura media iconYour My Media list will open in a new window.

3. Click the </> Embed button next to the file you want to add. This will embed the default sized player version for your file. This is sufficient for marking as your marker will be able to open your video in full-screen as well

Image shows Kaltura embed video popup interface

Click on the play button if you would like to preview the file. The Play button appears over the thumbnail of your file. 

Embedding your video this way embeds a link in the Online Text editor when viewed in edit mode. The media does not preview in the editor, but it will display as expected after you save changes. 

Do Not Edit the Link or it will break the player!

The link is structured as instructions for your browser on how to find and display the player: 

tinymce-kalturamedia-embed||video name (duration hh:mm)||player width||player height

This image shows how it would appear in the myLearn online text editor.

image shows kaltura embed link text

Do not change the link text.  

If adding multiple videos, embed each one on a new line. Add any other text, images, embed another file etc around the link text, remembering not to accidentally alter any of your video links: 

image shows kaltura embedded links with accompanying text and image

5. Scroll to the bottom of the screen and select Save changes.

The embedded file displays as shown below in a summary view only. If you have embedded more than one video and/or additional text and images, they may not all display in this summary. However, the submission can be expanded to show all your content. Click the PLUS icon at the top of your submission to expand and display all your content.

image shows embedded kaltura video submission with expand button

Remember! The online text summary box displays a limited number of characters. This counts the characters of the video link text as well as any additional text you added.  If you see "..." appearing after a partial link in the online text field, this indicates there is more content that can be seen if you expand the view from the PLUS icon.
image shows incomplete link text at the bottom of the submission summary (not expanded)

6. Finally, scroll to the Submission Status section of this window and select Submit assignment.

image shows assignment submit edit and remove buttons (student view)

6. File too big to upload

Submitting a video assignment can be stressful when you have a big video file and slow internet to upload it through. Watch this video to get a quick start guide to make your video smaller using VLC Media Player so the upload does not fail.

Some text on menus and buttons may be different depending on platform and version of VLC Media Player.

Text instructions

  1. Download and install VLC Media Player
  2. Open VLC Media Player
  3. Select File menu and then select Convert / Stream... menu item, the Convert / Stream window will open


  4. Open Media... you wish to make smaller, by selecting your media using the platform's file picker


  5. Select Customize... from the profile area and the Profile Customise window will appear
  6. Select Video codec tab and enter 640 into Width text input under Resolution heading


  7. Select Apply
  8. Choose Destination by selecting Browse... and then selecting a folder you wish the downsized video to be saved to using the platform's folder picker 
  9. Select Save, folder picker window will close
  10. Select Save again to begin the compression process. The play bar becomes the progress bar for the task. Once the process is complete, try uploading the new smaller video into My Media.